Contract Migration Accelerator2022-01-07T05:28:18+00:00

Accurately Migrates Existing Contracts to New Contract Management Application

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Contract Migration is a key element of a Transformation Program

Contract Migration is a key element of a Transformation Program as it standardize and simplify processes and tools for customer transaction. Enhance user experience by migrating from legacy point products into an integrated framework & tool suite Set the conversion strategy, execute the conversion, and define sustainable/go forward process to address converting offline contracts into the central repository Need to deliver results both short and long term Select a partner to be fully accountable to you for migration & sustainability

Technical elements of the Contract Migration Accelerator

Meta data extraction Meta data upload into CLM platform Document upload OCR into central repository Sustainable process for conversions, roles,responsibilities

CommerceCX – 5 Step Process for Data Migration

CommerceCX has a proven data migration methodology that follows a repeatable lifecycle over five distinct steps: 1. Identify Overall Data Migration Strategy, 2. Gather Data, 3. Cleanse/Prep/Map Data, 4. Load Data, and 5. Test Loaded Data

What the process looked like in a specific case

Contract Migration Factory, Current State Assessment of, Multi-phase delivery, Automation, Test/Verification

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Our Success Stories

Process Scope Outcomes Benefits
Research & Phase 0
  • Current state assessment 
  • Metadata assessment 
  • Document assessment 
  • OCR readiness 
  • Establish success criteria, timelines, outcomes
  • Clear gap analysis to feed into vision/blueprinting/delivery phases 
  • Alignment to Your goals & objectives 
  • OCR readiness will clarify possible timeline alignment
Blueprint Planning Phase 1
  • Develop project plan 
  • Develop environment strategy
  • Alignment to Your timetables 
  • Alignment to Your goals & objectives 
  • Clarity of scope and outcomes
Digital Delivery 

Design

Phase 1 Core 500
  • Finalize requirements 
  • Design metadata extraction (by record type/account/parent-child) 
  • Design testing/validation 
  • Devise OCR strategy
  • Focus first on top 500 contracts to be migrated 
  • Establish clear extraction approach for associated 30 attributes
Digital Delivery 

Delivery

Phase 1 Core 500
  • For all environments 
  • Extract metadata, validate extract 
  • OCR all PDF contracts 
  • Create metadata in target system and extract 
  • Load & QA all data in target system 
  • Repeatable predictable process across all Your environments – staging, QA, Production 
  • Tight alignment to target system 
  • Multiple quality checks reduces error introduction
Digital Delivery 

Design

Phase 2 Balance 19,500
  • Review lessons learned 
  • Finalize requirements 
  • Design metadata extraction (by record type/account/parent-child) 
  • Design testing/validation 
  • Device OCR strategy
  • Focus on remaining 19,500 contracts to be migrated 
  • Establish clear extraction approach for associated 10 attributes

Benefits of the Factory

  • Repeatable & predictable outcomes
  • Commercial grade technologies & processes
  • Highly experienced expertise in CLM & migrations
  • Cost effective through leverage of solution accelerators
  • Embeds CommerceCX throughout the customer migration and sustainability lifecycle

Highlights of our approach

Teams organized across defined functions

  • Discovery & Mapping
  • Tool management & conversion execution Cleanup & hygiene
  • Operations maintenance & remediation

Teams experienced in CLM :

  • Combined 24 years of prior experience
  • Bring enterprise, mid-market, and venture-backed small business experience to table
  • Focus on business transformation and achieving outcomes
  • Technologies, methodologies & processes are in tight collaboration with You
  • Best practices are captured, documented, and indexed for reuse and repeatability

Te

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